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Finance Specialist

Salary:USD 55,000 – USD 65,000
Location: Chicago (hybrid)    Schedule: Full time

About us

Klett World Languages is a growing educational publisher located in Chicago with a flourishing North America market share. Publishing high-quality Spanish, French, German, and Italian content for grades K-12 and higher education, Klett World Languages is the newest venture of the European-based Klett Group, which was founded in 1897 and encompasses 80+ educational enterprises.

At Klett World Languages, we create content that helps students build authentic communicative competence and become global citizens. Our materials are authentic, accessible, and help students create connections to our increasingly global world. We strongly believe that educators play a key role in language learning. Therefore, part of our mission is to support them and provide opportunities for professional development. At Klett World Languages, we are driven to change world language education in North America for the better.

Why join Klett World Languages?

Klett World Languages is uniquely positioned as a start-up publishing company in the U.S. and Canada.
Because of this, we have been able to think outside of the box and redesign language learning to meet today’s needs. It’s no surprise that we are called “disrupters” within the world language publishing industry.

Klett World Languages supports an international work environment and global work culture that provides room for personal and professional growth as our market share expands exponentially throughout the U.S. and Canada. We make a concerted effort to respect work-life balance through generous paid time off (PTO) and remote work policies, flexible schedules when possible, and paid professional development. We encourage a growth mindset, provides coaching, and promotes belonging and inclusivity. Klett World Languages also rewards its team for its growth and success through individual bonuses tied to evaluations, prizes and rewards tied to sales earnings, and yearly retreats.

The Klett World Languages Team is driven by the mission of how we can help change world language education in North America for the better…are you driven to make this change with us?

Job description

Job overview

The Finance Specialist will work closely with the VP of Operations and the Finance and Operations teams to ensure accurate bookkeeping and timely payment of bills and invoices. They will also actively and creatively contribute to the continuous improvement of the company’s accounting solutions and assist with large finance projects, such as budgets and projections. We are looking for a strong team member who is a self- motivated multitasker, follows through on tasks, and thrives in a fast-paced environment. Due to the bilingual nature of our Finance team, we are looking for a person proficient in both English and Spanish.

Key responsibilities

  • Operate the ERP system on day to-day basis and record transactions
  • Monitor AR, deposit and reconcile received payments, and drive collections efforts
  • Provide excellent timely customer service with regards to billing questions
  • Process AP invoices and make payments to vendors
  • Assist with payroll by processing employee reimbursements
  • Perform month-end bank account reconciliations and assist with accounting close
  • Monitor the cash flow and make relevant recommendations
  • Generate monthly sales and financial reports and review them for accuracy
  • Assist with forecasting and financial projections
  • Monitor sales tax collections and compliance with relevant state and local laws and assist with registrations and filings
  • Propose improvements to the transaction recording process and implement improvement projects in coordination and management
  • Work with Operations, Educational Technology, Sales, and Marketing teams to implement the company’s spending policies
  • Perform other tasks as assigned by the VP of Operations

Required qualifications, knowledge, and skills

  • At least a bachelor’s degree
  • 2+ years of bookkeeping experience
  • 1+ year of experience in an administrative role
  • Experience using an accounting software and ERP solutions
  • Proficiency in Spanish
  • High flexibility and adaptability, as required to meet deadlines, and coordinate with colleagues in different time zones
  • Strong time management and prioritization skills, with ability handle multiple tasks with different priorities, and independently manage timelines and deadlines
  • Experience in delivering results with limited supervision in a fast paced, cross- functional environment, both independently and as a team member


  • Health insurance
  • Up to 12 weeks parental leave, paid 50%
  • 16 days PTO, which will increase to 25 days after two years with the company
  • All federal holidays off
  • Retirement plan with 3% employer match
  • Paid lunch break in the middle of an 8-hour work day

Please submit your updated resume, cover letter, and any relevant certifications or references to [email protected]

*We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, age, or protected veteran status.